Your Ultimate Wedding Reception Checklist

A lot goes into a wedding reception—and we mean a lot. In fact, you might not realize how much you actually need. Of course, there are the obvious things, like seating and food. But when broken down, even those broad categories can be made up of tons of different elements. On top of that, there are less obvious things that are just as important to consider. Have you thought about power sources for lights, for example? What about restroom signs?

Before you start to panic, we're here to help. We've put together a detailed wedding reception checklist of everything you could possibly include. We've truly covered all the bases, including popular décor items, suggested menu additions, and entertainment must-haves. But achieving your desired aesthetic, serving the right fare, and hosting your band or DJ are just part of it. You also have to consider things like guest comfort, which we've addressed.

All and all, we've spotlighted everything you might need to throw a party that'll make everyone, especially you, very happy. So, whether your wedding reception venue is totally bare bones or it's fully outfitted, we highly recommend checking out this list. While it's unlikely that you'll need all the items mentioned, it's best to know your options!

After you browse, we recommending downloading the PDF of our printable wedding reception checklist. That way, you can stay organized by actually checking things off! Another piece of advice? Rent or borrow as much as you can—there's no need to buy most of this stuff.

Tables For

• Dining
• Buffet
• Wedding cake display
• Dessert display
• Bar/drinks station
• Guest book
• Gifts

Other Furnishings

• Chairs
• Sofas
• Rugs
• Tent

Linens

• Tablecloths
• Napkins

For the Meal

• Hors d'oeuvres
• Appetizer
• Entrée(s)
• Side dishes
• Dessert
• Bread and butter
• Dishes
• Chargers
• Flatware
• Glassware
• Serving dishes and bowls
• Serving tools
• Punch bowl and ladle
• Salt and pepper shakers
• Sugar bowls and creamers
• Pitchers
• Butter dishes

For the Bar

• Wine
• Beer
• Liquor
• Mixers (club soda, tonic, ginger ale)
• Nonalcoholic drinks
• Water
• Lemon and lime slices
• Ice
• Glassware
• Cocktail napkins

Table Accessories

• Table number holders
• Vases
• Food warmers for buffet table

For the Wedding Cake

• Cake
• Cake stand
• Knife
• Cake topper
• Plates
• Forks
• Napkins
• Coffee and tea
• Coffeemaker
• Tea maker

Decorations

• Flowers or nonfloral centerpieces (for dining tables, guest-book table, ladies' room)
• Candles (for dining tables, windowsills, etc.)
• Greenery, lanterns for entryway
• Garlands, fabric for bride's and groom's chairs
• Other reception decor

Printed Materials

• Table (escort) cards or seating chart
• Table numbers
• Place cards
• Menus
• Guest book
• Favor tags

Signage

• Reception entrance
• Parking
• Restrooms
• Bar

Entertainment

• Stage for DJ or band
• Adequate power source for band
• Dance floor
• Photo booth
• Photo-booth props
• Sparklers (for outdoor parties)

Lighting

• Luminaria (paper lanterns) for outdoor walkway
• Small white lights on trees, cake table
• Candelabra for dining tables
• Candles
• Amber bulbs to replace white ones
• Tent lighting

For Outdoor Comfort

• Sunscreen
• Bug repellant

For Female Guests

• Flip-flops or flats (for dancing)
• Ladies' restroom beauty basket
• Wraps like pashminas (for outdoor evening receptions)

For Toasting

• Special toasting flutes
• Mic

For Young Guests

• Toys, puzzles, coloring books, crayons
• Special meal
• Plastic cups

Miscellaneous

• Coat rack
• Garbage bags
• Favors
• Garter, if throwing
• Tips (in envelopes)
• Power strips